Frequently Asked Questions

What is a Historically Underutilized Business (HUB) vendor?

A HUB vendor is a corporation, sole proprietorship, partnership or joint venture in which 51 percent of the shares of stock or other equitable securities are owned by one or more persons who are members of the following groups: Black American; Native American; Hispanic American; American Women; Asian Pacific American and whose principal place of business is in the State of Texas and vendor must also be a U.S. citizen. For detailed information about the HUB Program and how your business may qualify, go to http://www.window.state.tx.us/procurement/prog/hub/

What services does the Texas A&M University HUB Program offer?

The Texas A&M University HUB Program implements a multifaceted approach that promotes the inclusion of HUB vendors in the university supplier pool. HUB Program services endeavor to:

  • Address HUB vendor concerns regarding the Texas A&M procurement process
  • Assist departments in identifying HUB vendors for specific procurement and subcontracting opportunities
  • Provide vendors equal opportunity to respond to bid opportunities
  • Educate and assist vendors on how to participate in Texas A&M procurement opportunities.
  • Assist with HUB Certification
  • Include vendors in the A&M HUB Vendor Directory
  • Facilitate the Mentor-Protege Program
  • Sponsor Economic opportunity forums
  • Conduct workshops to train and assist vendors and university procurement staff with HUB legislation and university procurement/subcontracting topics

What is a subcontractor?

Person who contracts with a vendor to work or contribute toward completing work for a governmental entity. The term does not include a state agency.

What is the Texas A&M HUB Directory?

The HUB directory was developed to assist departments and university buying staff to locate HUB vendors for procurements. The directory is accessible to the entire university community and Texas A&M University System components. Users can search for vendors by product/service, vendor name, or location. Information displayed includes vendor's name, identification number, address, ethnicity, contact person, phone and fax number, email address and vendor web site. The directory also includes a complete listing of vendor products and links to the Comptroller's tax status page. The Directory is located at http://hubdirectory.tamu.edu.

For more information on the directory please contact the HUB Program office.

What are the HUB Annual Procurement Goals?

Texas A&M University makes a good faith effort to assist HUBs in receiving a portion of the total yearly procurement/expenditures. Procurement expenditure goals as per TAC § 111.11, Texas Government Code 2161.181 & 2161.182, are as follows:

  • 11.9% Heavy Construction
  • 26.1% Building Construction
  • 57.2% Special Trade Construction
  • 20.0% Professional Services
  • 33.0% Other Services
  • 12.6% Commodities

What is the CMBL and why is it important?

Centralized Master Bidders List (CMBL)

The CMBL is used by state agencies and institutions of higher education for purchases or other acquisitions including the acquisitions of services, for which competitive bidding is required. Texas A&M University uses the CMBL to develop a mailing list for vendors to receive bids based on the products or services they can provide to the State of Texas. Manufacturers, suppliers, and other vendors wishing to furnish materials, equipment, supplies, and services to the state may apply to be on the CMBL to receive bidding opportunities. Vendors are not required to be on the CMBL to do business with state entities. Vendors may download CMBL applications at https://cmblreg.cpa.state.tx.us/login_cmbl_only.cfm or call(512)463-3459. There is a $70.00 annual fee for CMBL registration.

What is the Electronic State Business Daily (ESBD) and why is it important?

Electronic State Business Daily (ESBD)

The ESBD is a searchable database of state procurement opportunities, which may be accessed free of charge at http://esbd.cpa.state.tx.us/

What are Commodity Codes and where are they listed?

Texas Procurement and Support Services (TPASS) utilizes a listing of commodities/services by class and item. This organization of commodities by class and item numbers (codes) provides a searchable means of locating vendors by the commodities/services that they offer. Each "class" is broken down into more detailed commodities by "item." Additional commodities/services, and their respective class and item designations may be researched through the TPASS NIGP Commodity Book which is viewable on-line at http://comptroller.texas.gov/procurement/tools/comm-book/.

What is a highway district?

The State of Texas is divided into 25 highway districts which include designated counties. Vendors can select the highway districts for which they want to provide products and/or services. Access: this link to view the Highway District Map.

Where can we obtain a listing of Certified Texas HUBs?

A complete list of all certified Texas HUB vendors can be electronically accessed through the Centralized Master Bidders List at http://www2.cpa.state.tx.us/cmbl/cmblhub.html. TPASS maintains the Centralized Master Bidders List (CMBL) in which all registered vendors for the State of Texas and certified Texas HUBs are listed. You may search the CMBL by commodity class and item codes to find which Certified Texas HUBs provide certain commodities/services.

What is a HUB Subcontracting Plan (HSP)

It is required by State of Texas law that all state agencies shall make a Good Faith Effort to utilize Historically Underutilized Businesses (HUBs) in contracts for construction, services including professional and consulting services), and commodity procurements.

In accordance with Texas Gov't Code §2161.252 and Texas Administrative Code §20.14, each state agency (including institutions of higher education) as defined by §2151.002 that considers entering into a contract with an expected value of $100,000 or more shall, before the agency solicits bids, proposals, offers, or other applicable expressions of interest, determine whether subcontracting opportunities are probable under the contract.

If subcontracting opportunities are probable, each state agency's invitation for bids or other purchase solicitation documents for construction, professional services, other services, and commodities with an expected value of $100,000 or more shall state that probability and require a HUB Subcontracting Plan (HSP).

Bidder/Respondent must submit their HUB Subcontracting Plan on the State of Texas HSP form. Forms must be complete and clearly legible. Forms may not be altered in anyway. The HUB Subcontracting Plan (HSP) shall be submitted in a sealed envelope and identified as the HUB Subcontracting Plan. Vendor will include the bid/offer/proposal number, and bidder's/respondent's name on the envelope. The HSP is due at the same time bidder/respondent submits the bid/offer/proposal. Bidder/respondent shall place both the sealed envelope containing the HSP and the sealed envelope containing the bid/offer/proposal in one package when submitting. Incomplete/ incorrect HSPs or HSPs not submitted on the State of Texas form will be considered non-responsive and bidder's/respondent's bid/offer/proposal will be rejected as a whole.

If my company is already HUB certified, do I need to complete an HSP?

Yes, being a HUB vendor does not preclude or exempt a vendor from meeting the requirements of a HUB Subcontracting Plan.

If we do everything "in house", do we need to submit a plan?

Yes, in the event that you will not be subcontracting any portion of the bid, you must still complete and return the HUB Subcontracting Plan.

What does a Good Faith Effort include?

A Good Faith Effort includes the vendor developing a HUB Subcontracting Plan that includes, but is not limited to, the following actions:

  1. Dividing the contract work into reasonable lots or portions to the extent consistent with prudent industry practices.
  2. Provide written notifications to 3 HUBs, in writing, of the work the potential contractor/vendor intends to subcontract. Notification must include: The scope of the work, information regarding the location to review plans and specifications, bonding and insurance information and /or requirements, and contact information. Vendor must allow the HUBs no less than 5 working days from their receipt of notice to respond.
  3. Provide written notification to a minority or women trade organization or development center concerning subcontracting opportunities. The notification must include the scope of the work, information regarding the location to review plans and specifications, bonding and insurance information and/or requirements, and contact information. Vendor must provide no less than 5 working days from receipt of notice for subcontractors to respond.
  4. Vendor must provide official written documentation to demonstrate compliance with the above notification requirements (i.e. copies of phone logs, fax transmittal logs, written and email correspondence, and responses). Failure to provide proof or your good faith effort will result in the disqualification of your response.

What is the Mentor-Protege Program?

In accordance with the Texas Government Code, Section 2161.065, Texas A&M University has designed a Mentor Protege Program to encourage long-term relationships between vendors and Historically Underutilized Businesses (HUBs). The goal of the program is to increase the ability of HUBs to contract with the state and/or receive subcontracts. The Mentor Protege Program provides professional guidance and support to HUBs and facilitates their development and growth.